Objective
When processing expense reports, managing receipts is a critical part of maintaining accurate and compliant records. In addition to the tasks you performed on the expense reports themselves, handling receipts is a separate but equally important responsibility.
This lesson will focus of receipt management.
To make reviewing expense reports more efficient, consider setting your preferences to automatically display receipts when you open a report. This simple adjustment saves time and ensures that you have all the necessary information at your fingertips as you process each expense report.
If the Preferences are not set with Automatically show receipts when the report is open setting, you can select Receipts, and choose between:
You can verify that the correct image is attached at the line item level, using these options:
Effective receipt status management is crucial for maintaining accurate expense reports. By marking receipts as received or not received, you can ensure that all necessary documentation is accounted for. This process involves updating the receipt status field for each expense entry, which can be done manually or through automated systems.
To update the receipt status manually, open the desired report and select the appropriate receipt status from the available options, such as:
This step is essential for accurate financial tracking and compliance with company policies. Regularly reviewing and updating receipt statuses helps in maintaining the integrity of the expense reporting process.
When employees are unable to provide actual receipt images for their expense report line items, they may be allowed to submit a digitally signed declaration or affidavit instead. This ensures that the report can be submitted on time while still complying with company policies on receipt submission. Your role is to verify that the declaration is attached for the entries requiring receipt images.
To effectively manage receipt affidavits, you must confirm that all necessary declarations are included before approving the expense report. If a receipt image is later found, the processor can return the report so that the correct image file can be attached. This process helps maintain the integrity and accuracy of expense reporting.
Note
| Title | Link |
|---|---|
| Concur Expense Standard Edition Tools Guides - Process Reports | Concur Expense Standard Edition Tools Guides - Process Reports |
Thank you for completing this unit!
Throughout these lessons, you've gained a solid foundation in processing expense reports within Concur Expense. This unit provided an in-depth look at the full cycle of expense report handling - from the basics of report processing to managing exceptions, handling receipts, and managing the Process Reports page.
Before you move on from this unit, there is a knowledge check to help reinforce and assess what you've learned.
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