Exploring the Basics of a Cash Advance

Welcome to the Setting Up the Optional Configuration for the Standard Edition of Concur Expense course.

In this course, you will explore the setup of optional features available in Concur Expense, designed to enhance and customize your organization's expense management experience. While these configurations may not be necessary for every organization, understanding them is crucial to leverage more advanced capabilities.

We will cover the following key units:

• Configuring Cash Advances - Understand how to manage cash advances, including setup and administration, to provide employees with the necessary funds for business expenses.
• Configuring Expense Export Files - Discover how to configure expense file exports to integrate Concur Expense data with your organization's accounting and financial systems.
• Configuring Audit Rules - Explore the setup of custom audit rules to enforce compliance and ensure accurate and consistent expense reporting.
• Configuring a Custom Expense Approvals (Cost Object Approval) - Learn how to create and manage custom expense approval workflows to fit your organization's specific needs and policies.
• Configuring Travel Allowance - Gain insights into setting up travel allowances to manage and reimburse employee travel expenses effectively.
• Configuring Value Added Taxes (VAT) - Understand how to configure VAT settings to accurately track and reclaim taxes on eligible expenses.
• Configuring Self-Activate Single Sign-On (SSO) - Learn how to set up and configure Single Sign-On to streamline user access and enhance security across your organization's systems.
• Localization - Learn how to customize Concur Expense to accommodate different languages, currencies, and regional requirements.
• Evaluating Change Logs - Learn how to apply search criteria and refine date ranges to find specific configuration changes.
• Navigating Analytics Essentials and Analytics - Discover the powerful Analytics Essentials and Analytics tools within Concur Expense to gain valuable insights and drive data-driven decision-making.
• Exploring SAP Concur Mobile App - Explore the integration of Concur Expense with SAP Concur Mobile App to provide employees with a seamless and convenient expense management experience on the go.

This course is designed for administrators who are ready to go beyond the basics and unlock additional functionality within Concur Expense. By the end of this course, you will be equipped with the knowledge and skills to configure these optional features. Enhancing your organization's expense management processes, and maximizing the benefits of Concur Expense.

Let's get started!

Now that we've introduced the optional configurations available in Concur Expense, let's begin with the first unit: Configuring Cash Advances.

This unit provides you through the steps needed to access, set up, and manage cash advances effectively.

After completing this unit, you will be able to:

• Understand the basics of Cash Advances.
• Access the Cash Advance configuration.
• Configure a new Cash Advance.
• Configure the Cash Advance Reimbursements.
• Access additional resources.

Cash Advances are a method to provide travelers with money before they depart on a trip or to provide cash before a purchase. Employees can use their expense report to document how the cash advance was used on their trip.

A cash advance might be helpful when employees plan to take or make a purchase that requires a sizeable amount for which the employee would be responsible. For example, a trip to a work conference including registration that can only be paid for in cash. A cash advance would allow the employee to pay for the conference registration using company funds instead of personal funds.

Cash advances allow employees to pay for trips or purchases using company funds. They can be submitted, approved, and monitored in a centralized location using Concur Expense.

Cash Advances offer several benefits for both employees and organizations, enhancing financial management and operational efficiency:

• Improved cash flow for employees - Employees can access funds in advance for travel and purchases, reducing the need to use personal funds up front.
• Streamlined expense management - Cash advances simplify tracking and managing expenses, ensuring accurate and timely reimbursements.
• Flexibility in currency and location - Organizations can provide advances in various currencies, accommodating international travel and reducing currency exchange issues.
• Enhanced compliance and control - Setting up cash advance policies within Concur Expense helps maintain compliance with corporate policies and regulatory requirements.