Exploring the Basics of Employee Reimbursements

Objective

After completing this lesson, you will be able to describe the employee reimbursement process.

Unit Overview

This unit explores the essential components of Employee Reimbursements. Throughout this unit, you will gain a comprehensive understanding of Employee Reimbursements, including insights into how to access and manage them.

After completing this unit, you will be able to:

Describes the Employee Reimbursement process.
Access the Employee Reimbursements.
Modify the Default Employee Reimbursement Method.
Create a new Employee Reimbursement Method.
Access additional resources.

Basics of Employee Reimbursements

The Employee Reimbursements page lets you establish how your organization reimburses employees for expenses. You can set default reimbursement methods with appropriate accounting information for employees who work in different countries/regions, or who are reimbursed in other currencies. Some examples are using company checks to reimburse your United Kingdom employees in Pounds Sterling, and using Expense Pay to reimburse your United States employees in dollars.

The Reimbursements interface, specifically under the Expense & Invoice Settings section. The page is titled Settings and includes a subsection labeled Reimbursements. Within this subsection, there is an Employee Reimbursements option with a brief description. There is an Edit button next to this option. The product selected in the top right corner is Expense. There is also a View Basic Settings link available.

The Payment Manager shows a batch process transaction file for each currency/reimbursement method combined according to your company's schedule.

Note

You can create up to three reimbursement methods using the same currency. This functionality allows you to use the same currency to create ADP and Expense Pay reimbursement methods. The default reimbursement method is applied to new users but can be changed on the User Information page of setup for existing users if needed.

What Option Do You Have in the Configuration?

Report and Cash Advance payment methods can be set up for different countries/regions and currencies on the Reimbursement Settings page.

Payment can be set on a schedule such as daily, weekly, monthly, or on demand. Account codes can be added for reporting purposes for each reimbursement method.

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