Configuring Invoice Reimbursements

Objective

After completing this lesson, you will be able to configure banking information, check requirements, card accounts and notices of information changes.

Company Funding Account Management Overview

With Invoice Provider ACH, electronic fund transfers for ACH payments are handled by a third-party company (payment provider). Funding accounts are configured in Payment Manager to manage batching and release of payments to be processed by a payment provider.

SAP Concur Payments section showing the Funding Account List page with one funding account displayed in a table and New Provider Account button on the right.

Configure Check Configuration

To create a new check configuration:

Steps

  1. From Payment Manager, under Configuration, select Check Configuration.

    Screenshot of the Check Configuration List page showing a table with account and banking details. The Check Configurations option is highlighted in the left sidebar under Configuration.

  2. Select Add Check Configuration.

    Screenshot of the Check Configuration List page with an Add Check Configuration button highlighted in the upper right corner. A table displays account and banking details.

  3. Enter all required provider data in the Account and Check tabs and then select Save. Note: Use a felt pen when providing the three signature specimen.

    Check Configuration form with fields for account name, close time, bank information, account information, and bank address. Save and Close buttons are at the bottom. Status is marked as Incomplete.

Activate or Deactivate a Check Configuration

To activate or deactivate a check configuration:

Steps

  1. In Payment Manager, under Configuration, select Check Configuration.

    Check Configuration List page with account details table; Check Configurations is highlighted in the left sidebar menu.

  2. Change Active to Yes to activate the check configuration or change Active to No to deactivate the check configuration.

    Check Configuration form showing completed fields for account, bank address, and contact information. Buttons at the top allow viewing, refreshing, or approving the sample check. Active dropdown is highlighted. Status is Pending Approval.

Configure Funding Accounts

To configure a new funding account provider:

Steps

  1. From Funding Account List, select New Provider Account.

    Funding Account List page with a table of account details and a New Provider Account button highlighted in the upper right corner.

  2. Enter all required provider data.

    Funding Account form with fields for account currency, country/region, display name, account codes, contact information, and payment provider details. Close and Next buttons are at the bottom right.

Activate Funding Accounts

To activate or deactivate multiple funding accounts at once, the selected funding accounts must all have the same active status and account type.

To activate a funding account:

Steps

  1. In Payment Manager, under Configuration, select Funding Accounts.

    Funding Account List page showing a table of account details and the Funding Accounts option highlighted in the left sidebar menu. The New Provider Account button is in the top right corner.

  2. Select the inactive funding account, select Actions, and then select Activate Funding Account.

    Funding Account List page with a dropdown menu open under the Actions button. The Activate Funding Account option is highlighted.

Configure Notice of Information Change

Notices of Change allow you to review and acknowledge alerts from banks about changes to banking data.

To configure a notice of information change:

Steps

  1. From the Notice of Change list, select the change.

    Notice Of Change List page displaying a table with column headers for vendor name, vendor code, original values, new values, and received date. The table is empty with a message No notices of change found. There are Actions and Acknowledge buttons at the top.

  2. Select Acknowledge.

    Notice Of Change List page with the Actions button highlighted and the checkbox for ACME, Inc. selected in the vendor list.

Configure Card Accounts

To access virtual card accounts:

Steps

  1. Navigate to Invoice > Payments > Payment Manager.

    SAP Concur Invoice Manager dashboard. The Invoice and Payments dropdown menus are highlighted, with Payment Manager selected. The dashboard displays active invoices and tasks.

  2. Select Card Accounts in the Configuration section. The Card Account List page appears.

    Card Account List page displaying a table with column headers for account details but no card accounts found; the page is empty except for the Actions button.

Learning

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