Maintaining Account Codes

Objective

After completing this lesson, you will be able to assign account codes and ledgers.

Accounting Administration and the Accounting Extract Overview

In Invoice, you can use expense type or account code mapping to support a wide range of accounting system structures, including multiple ledgers and account codes at various levels in the ledger's hierarchy.

You can define account codes at any of these levels:

Global
Ledger
Sub-ledger

Only the Unrestricted Invoice Configuration administrator can add segments to the expense account code hierarchy. You must assign an account code at one of the ledger levels to all active expense types; otherwise, users will receive error messages when creating expense entries.

You can assign multiple account codes to an expense type within a single ledger by using an Account Code Hierarchy. The system searches for the appropriate account code, starting at the lowest level, and moves up the hierarchy until it finds an account code.

Screenshot of an Accounting Administration software interface showing a list of expense types and their account codes. The left pane shows a navigation tree with categories like GS CONSULTING, GL, ORACLE, NEW, and Training. The main section displays a table titled Account Code(s) for Selected Hierarchy Item with columns for Expense Type(s), Account Code, Inherited Code, and Inherited Level.

Manage Account Codes

To add or edit account codes:

Steps

On the Account Codes tab, in the left pane, select the appropriate level of the account code hierarchy. The account code values appear in the right pane.
In the Account Code column, enter the appropriate account code, and then select Save.

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