Creating Data Privacy Consent Statement (DPCS)

The Data Privacy Consent Statement allows customers to present a candidate with a notification detailing how the customer handles the candidate's personal data. Candidates must accept this statement before entering their data.

The Data Privacy Consent Statement has the following versions, 1.0 and 2.0.

• DPCS 1.0 allows customer to provide a data privacy prompt for internal and external candidates in the candidate's preferred language. This version should be replaced with DPCS 2.0.
• DPCS 2.0 allows customer to provide a country/specific data privacy prompt for internal and external candidates, in the candidate's preferred language.

Customers can track and report on candidates' DPCS acceptance to ensure that candidates have willingly submitted their data to the database. The tracking and reporting of the acceptance also helps all parties realize how candidate data is used and handled.

Functionality can support multiple languages, depending on what language packs have been enabled in the instance.

Appropriate permissions have to be granted to the user for managing Data Privacy Statements:

• If role-based permissions are used: Manage Permission Roles→Manage Recruiting→Manage Internal and/or External Data Privacy Consent.
• If customer uses legacy permissions: Manage Recruiting Administration→Manage Internal and/or External Data Privacy Consent.

To create or update the Data Privacy Statement, proceed as follows:

• Open the Admin Center.
• Select Company Settings.
• Select the Data Privacy Statement.
• Select an existing template or create a new template.