Inviting a Supplier

Objective

After completing this lesson, you will be able to create a Supplier invitation in SAP Fieldglass.

Supplier Invitation

Before Suppliers can perform transactions in SAP Fieldglass, they must be invited by buyer organizations to associate their tenant to the buyer’s tenant. Buyer organizations initiate this process from the Supplier Invitation admin object.

Suppliers will receive invitations to connect to buyer's instances of SAP Fieldglass in their email inboxes.

A Supplier Invitation email, which includes a link to create a tenant in SAP Fieldglass.

Navigating the Supplier Invitation Admin Object

The Supplier section of the Admin Menu, the Supplier Invitation selection is highlighted.

1	To view the list of the supplier invitations that have been sent, select Supplier Invitation from the Supplier section of the admin menu.

Supplier Invitation List Page

The Supplier Invitation List shows all of the supplier invitations that have been sent, listed primarily by the names of the suppliers that they have been sent to.

The Status column indicates where the supplier is in the onboarding process.

Canceled indicates that the invitation as canceled by the buyer.
Onboarding completed indicates that a Supplier is registered and was added to the buyer’s tenant.
Pending Supplier Acceptance indicates that the person who began registration is not the supplier contact. This status will remain until the appropriate supplier contact accepts the invitation.
Pending Onboarding indicates that the supplier has begun the registration process but is not fully onboarded.
Submitted indicates that the invitation was sent to supplier, who has not yet responded.

To view the details of a supplier’s invitation, select an appropriate link in the Supplier column.

Supplier Invitation Details Page

Besides contact information, a supplier invitation includes details about the types of services the supplier provides, as well as general payment and invoicing options.

4	Service Provided are the types of services the supplier provides. Temp represents Contingent workers.
5	Accounting indicates how the supplier will be paid.

Create a Supplier Invitation

WorkingNet Networking Inc., a global manufacturer of data networking equipment, has found a new supplier—Code/e.r.—that specializes in providing quality programmers, coders, and software developers. It has decided that it would like to invite that supplier to connect.

As the SAP Fieldglass administrator for WorkingNet, you will need to create a supplier invitation so that Code/e.r. can connect with WorkingNet in SAP Fieldglass.

ExerciseStart Exercise

The Supplier Registers

Suppliers must register in the SAP Fieldglass application in order to connect with buyer tenants and begin performing transactions. Suppliers register either by being invited by buyers, or by creating Storefronts in SAP Fieldglass, which allow buyers to find them.

Watch the video to learn how a Supplier can register in SAP Fieldglass.

Summary

Suppliers need an invitation from the buyer organization to start transactions. Invitations allows suppliers to associate their tenant with the buyer's tenant.

Key Points:

Initiation of Connection: Buyer organizations must invite Suppliers to connect their tenant to SAP Fieldglass via the Supplier Invitation admin object.
Supplier Invitation Email: Suppliers receive invitations to connect via email, which includes a registration link.
Supplier Invitation Status: The Status column on the Supplier Invitation List indicates the supplier's onboarding progress, with statuses like 'Pending Supplier Acceptance', 'Pending Onboarding', and 'Onboarding Completed'.
Supplier Details: The Supplier Invitation Details page includes information about services provided and payment options.
Supplier Registration: Suppliers register by invitation or via Storefronts; they must sign the CAA to complete registration and associate with the buyer.

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