Working with Rate Grids

Objective

After completing this lesson, you will be able to create a Rate Grid in SAP Fieldglass.

Organizing Rates

Within the SAP Fieldglass application, buyer organizations can maintain a set of rates that it has negotiated with all of its suppliers based on contractual agreements. This functionality allows rates to be organized by supplier to associate specific positions in specific locations to specific rate amounts. This makes rates easy to access and maintain across multiple suppliers in multiple locations.

Play the video to learn more about the SAP Fieldglass functionality that allows rates to be organized and maintained.

Rate Grid

Rate Grids are essentially the organization of a tenant’s various rate attributes. The building blocks of a rate grid include rate groups, which are made up of rates.

Before rate grids can be configured and associated to job posting templates, the individual components that make up the rate grid must be in place. At minimum this includes rate categories, rates, and rate groups. For customers using rate components, those must also be configured and associated to their respective rates.

Rate groups can’t be associated to Job Postings because they’re not associated to suppliers or sites. They must be associated to Rate Grids, which are then associated to Job Posting templates.

The elements that make up a Rate Grid are visible on the Supplier Rates tab of a job posting.

A job posting displaying the rate grid. Columns indicate the Status, Supplier, Worker Pay Type, Source, Rate Category/UOM, Rate, Markup percentage, Final Pay Rate, Final Bill Rate, and Currency of each listed rate. The rates listed in the Rate column are selectable links.

When a job posting is created, the system automatically pulls the appropriate rate from the rate grid and displays this requested rate to the supplier based on both the site the buyer has selected and the suppliers that are receiving the job posting distribution.

For example, if Mavis creates a Job Posting using the Network Engineer Rate Grid, it automatically pulls the appropriate rate from the grid based on the parameters she sets in the Job Posting.

So if her Job Posting Template is 'Network Engineer' and her site is 'Chicago, IL,' the rate grid uses that information to send a specific rate of 100 per hour to the suppliers to start sourcing Network Engineers in Chicago.

Navigating the Rate Grid Admin Object

The Rate Structure section of the Admin Menu, the Rate Grid selection is highlighted.

1	To view the list of rate grids that WorkingNet uses, select Rate Grid from the Company Structure section of the admin menu.

Rate Grid List Page

Rate grids collect all of the rates relevant to a particular position, such as network engineer. So the rate grids listed would likely match the list of positions that are most commonly hired in an organization.

2	To view the details of a rate grid, select an appropriate link in the Code column.

Rate Grid Details Page

Despite its complexity, a Rate Grid record requires few characteristics, just the code, the name and an optional description. Since it’s a data object that is used primarily to establish associations, creating one is quite easy. However, determining the associations to suppliers, sites, and rates can be a lengthy and complex process.

Create a Rate Grid

WorkingNet Networking Inc., a global manufacturer of data networking equipment, is creating a new customer support position for their London Office. It will need a new rate structure in SAP Fieldglass in order to accommodate the regional characteristics of a UK-based workforce.

As the SAP Fieldglass administrator for WorkingNet, you’re tasked with creating that rate structure.

This new position requires 24/7 coverage, so you’ve created 2 new rate categories—one for the night shift and one for the day shift—to accommodate premiums paid for those shifts.

You’ve also created the rates based on those rate categories for all of WorkingNet’s relevant supplier and site combination and added them to a rate group so they are appropriately categorized for placement into a rate grid.

Now you’ll create a rate grid and associate it to a job posting template.

ExerciseStart Exercise

Uploading Rate Grids

Because of the varying complexities of rate grids, it’s most common to create the rate grid structure in an SAP Fieldglass data load template—

where it’s much easier to keep track of the full rate grid—and then upload the data file into SAP Fieldglass.

You would enter codes into the rate grid column of the Rate Grid Upload connector, then the code of the supplier, site, and rate groups into the respective columns that would be associated to that rate grid.

A Rate Grid upload CSV file presented in Microsoft Excel, displaying data in columns for Modification Type, Rate Grid Code, Name, and Description.

Associate a Rate Grid to a Job Posting Template

As the SAP Fieldglass administrator for WorkingNet, you’re tasked with creating that rate structure.

This new position requires 24/7 coverage, so you’ve created 2 new rate categories—one for the night shift and one for the day shift—to accommodate premiums paid for those shifts.

You’ve also created the rates based on those rate categories for all of WorkingNet’s relevant supplier and site combination and added them to a rate grid.

Now you’ll need to associate the rate grid to a job posting template.

ExerciseStart Exercise

Summary

Buyer organizations maintain negotiated rates with suppliers for different worker types and locations, organizing them into a Rate Cards. The data on Rate Cards is managed within Rate Grids, which are essentially Rate Cards organized into a structured database in SAP Fieldglass.

Automatic Rate Application: When creating a job posting, the system pulls the appropriate rate from the Rate Grid based on position and location.
Uploading Rate Grids: Complex rate structures can be efficiently uploaded using SAP Fieldglass data load templates.

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