Managing a General Ledger Account

Objective

After completing this lesson, you will be able to create a General Ledger Account in SAP Fieldglass.

General Ledger Account

A General Ledger Account, sometimes referred to as GLA for short, is a data item used for detailed tracking of task and expense codes. After a general ledger account has been created, task and expense codes can be associated to it. If an organization uses task and expense codes for their workers, at least one general ledger account must be created.

While their naming conventions are similar, General Ledger Accounts are not the same as General Ledgers. General Ledger Accounts are used to organize and classify task and expense codes, while General Ledgers are in place to organize Business Units.

Navigating the General Ledger Account Admin Object

The Financial Data section of the Admin Menu, the General Ledger Account selection is highlighted.
1To view a list of general ledger accounts in the tenant, select General Ledger Account from the Financial Data section of the admin.

General Ledger Account List page

The information presented on a general ledger account list page is minimal. It includes only the code, name, and optional description of the general ledger account.

General Ledger Account List Page displaying the Code, Name, and Description of each GL Account. The NETGLA link in the Code column is highlighted.
2To view the details of a general ledger account, select an appropriate link in the Code column.

General Ledger Account Details page

General Ledger Account Details page, displaying the Code, Name, and Description of the GL Account.

General ledger accounts exist solely for the purpose of creating associations, so the only information provided is the list of task codes and expense codes to which they have been associated.

Create a General Ledger Account

WorkingNet, a global manufacturer of data networking equipment, needs to add a new general ledger account called Help Desk Analysts to track certain worker task and expense codes.

As the SAP Fieldglass administrator for WorkingNet, you will need to create the new general ledger account then associate the GLA to the Hours Worked Task Code.

ExerciseStart Exercise

Summary

A General Ledger Account (GLA) is a crucial element for tracking task and expense codes in detail. GLAs are essential for organizations that use task and expense codes for their workers' activities.

Key Points:

  • Requirement: At least one GLA must be created if task and expense codes are used.
  • Distinction from General Ledger: GLAs organize task/expense codes, while General Ledgers organize Business Units.
  • Details Display: GLA details page shows only associated task and expense codes.

Learning

SAP FacebookSAP YoutubeSAP LinkedIn